2013 Statewide Medical and Health Exercise

The Emergency Medical Service (EMS) and the Public Health Emergency Preparedness (PHEP) programs have begun the planning process for the annual Statewide Medical and Health Exercise Program. There is a four stage planning process culminating in the Statewide exercise on November 21st.

The 2013 Statewide Medical and Health Exercise is based on a foodborne event. The EMS and PHEP units are using this scenario to plan an exercise that will allow healthcare coalition partners within Santa Barbara County to play and test their disaster capabilities:

  • Communications
  • Intelligence/Information Sharing and Dissemination
  • Medical Surge
  • Emergency Operations Center Management

In preparation for the upcoming drill, the attached assessment tool can be followed to update and/or create a Foodborne Illness Medical Surge Plan specific for your facility. Also guidelines for an Internal Tabletop exercise for each participating player will be discussed during the planning meetings scheduled on the calendar below.

  • Statewide Medical and Health Exercise Flyer
  • Foodborne Outbreak Training and Tabletop with Partners ( Presentation -Powerpoint)
    • North County - Oct 22, 9:00 am - 12:00 pm, Marian Regional Medical Center Conference Center, 1400 East Church St, Santa Maria
    • South County - Oct 24, 9:00 am - 12:00 pm, Public Health Auditorium, 300 N. San Antonio Rd - Building 1
  • All Partner Exercise Tabletop - Nov 13, 9:00 - 12:00 pm, Public Health Auditorium, 300 N. San Antonio Rd - Building 1
  • Statewide Medical and Health Exercise - Nov 21, 8:00 am - 12:00 pm

Exercise Objectives

Exercise Objectives are to test ability to:

  1. Evaluate the ability to utilize redundant communication modalities and processes internally and externally per policies and procedures within the exercise timeframe.
  2. Evaluate the ability of medical and health partners to activate surge plans within established protocols.
  3. Evaluate the ability of medical and health partners to participate in the California Statewide HAvBED Poll within one hour of the initial notification.
  4. Evaluate the ability of medical and health partners to utilize California Public Health and Medical Emergency Operations Manual (EOM) format and/or local situation status reporting format to exchange and share event situational intelligence/awareness within the exercise timeframe.
  5. Evaluate the ability to implement the Incident Command System (ICS) in response to a food borne illness.
  6. Evaluate the ability of medical and health partners to develop an Operational Period Incident Action Plan (IAP)/Action Plan (AP) and conduct associated briefings.
  7. Evaluate the ability of medical and health partners to request, distribute, track, and return resources in accordance with the California Public Health and Medical Emergency Operations Manual (EOM), to include allocation of scarce resources.
  8. Evaluate the ability of medical and health partners to validate and coordinate risk communication between command centers and partners during exercise play. (i.e., Emergency Operations Center, Nursing Home Command Center, Hospital Command Center, Department Operations Center.)
  9. Evaluate the ability of medical and health partners to issue public information, alerts, warnings, and notifications through established systems to patients, staff, the public, coordinating officials and incident managers and responders quickly and effectively.
  10. Evaluate the ability of local Public Health Departments to conduct surveillance and subsequent epidemiological investigations to identify potential exposure and disease.
  11. To respond to a notification of an existing threat of food contamination, evaluate the ability to implement necessary control measures to stop further cases of illness or disease in accordance with established policies.

Forms in Preparation for the November 21st Exercise

Intent to Participate Form

Hospitals & All other partners (which includes Skilled nursing facilities, outpatient providers, ambulance services, office of emergency services, home health agencies, law enforcement, long term care facilities, public health and dialysis centers) intent to participate in the scheduled trainings, tabletops and Statewide Exercise must return this form to the Emergency Preparedness Program by October 4th, 2013.

Continuity of Operations Plan (COOP) template

A COOP ensures the resumption of time-sensitive operations and services during an emergency. The Public Health Department developed the PHD COOP using this template. Each worksheet outlines and prioritizes the important functions of each program in the department as well as creates a timeline of expected function recovery. Once all programs have identified key functions, additional worksheets are created that outline all activities that need to be completed in the first 12 hours, the next 12 hours, etc. within the department.

Forms to use During the Exercise

LTC Instructions
Outpatient Instructions
PHD Healthcare Centers Instructions
Home Health Instructions

Participation instructions and Evaluation Forms for Long Term Care facilities, Clinics and Home Health Agencies for the 2013 Medical and Health Disaster Exercise.

Dialysis Center Exercise Instructions

Participation instructions for Dialysis Centers for the 2013 Medical and Health Disaster Exercise.

Status Form

The Status Form that pertains to your facility type will be sent to the Public Health Department Operations Center (DOC) Operations Branch via email/fax or phone call.

Resource Request Forms

  1. General
  2. Personnel
  3. Medical Supplies

The Resource Request forms are sent to the Public Health Department of Operations Center (DOC) Logistics Branch via email/fax or phone call. One of the three attached forms is used to request specific resources.

Additional Resources